Shahid A.
Senior Administrative Management Professional
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About
Shahid A. is a seasoned Administrative Management Professional with more than 17 years of experience steering office operations, document control, and procurement in industrial and maritime sectors. Demonstrating expertise in building administrative systems, he enhances operational efficiency and compliance. As a proficient Data Analytics Specialist, he converts raw operational data into business intelligence through advanced Excel and Primavera P6, contributing to strategic decision-making and resource optimization. His commitment as an Occupational Health, Safety & Environment (OHSE) practitioner is evidenced by a NEBOSH IGC certification and experience in implementing safety programs and conducting risk assessments. Shahid holds a pivotal role in cost control and budget monitoring, managing vendor coordination, inventory, and CAPEX planning. Recognized for his performance with multiple awards, he holds a Bachelor of Commerce degree and is a certified Internal Auditor (ISO 9001:2015), enhancing his ability to ensure regulatory compliance and organizational reliability.
Experience
Admin Officer / Operations Coordinator & Administrative Management
Marine / Shipyard IndustryOversaw all administrative tasks including document control, management of correspondence, and daily office operations to facilitate smooth organizational functioning. Monitored and prepared departmental budgets, man-hour records, cost estimates, and financial reports to aid management during decision-making. Ensured effective interdepartmental communication by coordinating with various departments, ensuring timely information flow and execution of activities. Generated management reports such as timesheets, consumption reports, KPI summaries, and operational updates for stakeholders. Led the entire procurement process of equipment and office resources, which included need identification, vendor selection, comparative analysis of quotations, issuance of purchase orders, coordination of deliveries, and asset registration, aligning acquisitions with budget approvals.Operational Coordination & Resource Management
Marine / Shipyard IndustryPlanned, scheduled, and managed resource allocation in conjunction with operational teams across ongoing projects to ensure timely personnel and equipment deployment. Conducted necessary risk assessments and compliance checks to guarantee all operations complied with organizational policies, OHSE standards, and legal regulations. Managed daily schedules for operational personnel and assets, keeping track of utilization and coordinating preventive maintenance initiatives. Maintained asset registers, inspection logs, and compliance documentation to meet ISO 9001 standards. Collaborated with internal departments and third-party contractors to synchronize project efforts, monitor deliverables, and ensure assignments were completed promptly.Compliance, Safety & Policy Administration
Marine / Shipyard IndustryImplemented and managed safety programs across the organization aimed at reducing incidents and upholding compliance standards while fostering accountability. Developed policy documents and procedural guidelines, conducted briefings, and facilitated incident investigations within departments. Monitored compliance KPIs and reported results to senior management, contributing to improvements in regulatory compliance and risk mitigation. Worked with OHSE and quality teams to enact corrective measures based on audit findings and inspections, ensuring timely resolution of issues.Reporting, Data Analysis & Special Projects
Marine / Shipyard IndustryLed a special project on operational efficiency and sustainability by coordinating data collection, monitoring, and reporting across various teams. Oversaw data sampling and performance monitoring throughout the project while ensuring data accuracy. Conducted cost variance analysis and compiled reports on resource utilization and consumption tracking. Developed comprehensive analyses covering performance metrics, cost-benefit evaluations, and strategic recommendations for management. Created monthly reports detailing man-hours analysis, materials consumption, and department productivity using advanced Excel techniques for data visualization.Administrative & Inventory Management
Marine / Shipyard IndustryMonitored inventory records through automated tracking systems, collaborating with suppliers and warehouse personnel to ensure consistent stock availability and accurate reconciliations. Implemented cost control strategies and tracked departmental spending against approved budgets, reporting discrepancies and suggesting corrective actions. Managed permit coordination, vehicle registrations, and licensing for staff and operational assets, ensuring compliance with regulations. Organized meetings and events, providing agendas, minutes, and action trackers to enhance organizational workflow.
Skills & Expertise
Education
- Bachelor of CommerceAllama Iqbal Open University · — — 2006
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