Shara G.
Senior Authority Liaison Specialist
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Shara M. is an experienced professional with over 12 years in document handling and administrative roles, currently serving as an Authorities Executive at Azizi Developments LLC in Dubai. In her role, she excels in reviewing authority submittals, managing building permits, and providing comprehensive support to the Authorities Director by ensuring that all submitted drawings comply with regulations. She is instrumental in maintaining an up-to-date authority matrix and adept at using online portals for submittals. Her experience spans across various roles in Dubai, such as a Project Team Assistant at ASGC and a Senior Document Controller at CSCEC, where she played key roles in project documentation and coordination with engineering teams. Shara is well-versed in using MS Office for efficient documentation and report preparation, and has consistently supported construction and design teams with her deep understanding of client correspondence and administrative processes.
Experience
Authorities Executive
Azizi Developments LLC · 2023 — PresentReview authority submittals and NOCs, while submitting various permits and building requests. Assist the Authorities Director in meeting targeted timelines for building permits and approvals, reporting daily progress and risks. Ensure submitted drawings comply with relevant codes and regulations, and collaborate with the Engineering team on authority feedback. Maintain the authority matrix and support the construction team with approvals. Foster relationships with local authorities and master developers, and aid in obtaining utilities NOCs alongside permit issuance.Project Team Assistant
Al Shafar General Contracting · 2021 — 2023Coordinate meetings and conferences as required, documenting discussions through written minutes and correspondences. Prepare weekly and monthly reports while liaising with Engineers to provide timely feedback to the Project Manager and Sub-Contractors concerning document submissions. Ensure all logs are current and maintain comprehensive project documentation.Secretary/Administrative Assistant
China State Construction & Engineering Corporation · 2019 — 2021Organize and facilitate meetings, write correspondence, and maintain records. Compile and proofread documents and reports for accuracy. Manage daily administrative tasks such as record keeping, creating presentations, and responding to communications. Operate office equipment and maintain the office environment efficiently while coordinating travel arrangements and greeting guests professionally.Senior Document Controller
China State Construction & Engineering Corporation · 2016 — 2019Provide feedback to Engineers and the Project Manager regarding submissions such as O&M Manuals, As-Builts, and RFIs. Handle MEP document transactions with the Main Contractor and Consultant, ensuring materials and other documents are correctly documented and distributed. Oversee the document control process for engineering documents while maintaining an organized filing system. Keep accurate records of correspondence with Main Contractors and Sub-Contractors, ensuring documents are issued according to established procedures.Document Controller
Citywalk Al Safa · 2014 — 2015Manage and track company documents by scanning, organizing, and archiving records in accordance with retention schedules. Process Requests for Information (RFIs) from clients and staff, maintaining thorough tracking of these requests. Assist project managers with various documentation tasks, ensuring proper classification, filing, and archiving of documents, and prepare transmittals as needed.
Skills & Expertise
Education
- Bachelor in Electronics and Communication EngineeringPHILIPPINES · 2011 — 2014
- Diploma in Electronics and Communication Engineering TechnologyPHILIPPINES · 2007 — 2011
- High SchoolJuan Sumulong Memorial High School · 2004 — 2007
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