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VANESSA B. — Senior Executive Administration Assistant from South Africa

VANESSA B.

Senior Executive Administration Assistant

South Africa Less than 1 year
Open to offersNew to Platform
Languages
EnglishAfrikaans
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About

Vanessa B. is a seasoned Remote Administration Assistant and Executive Assistant with over 10 years of experience supporting business operations in industries such as automotive, security, and office administration within South Africa and cross-border contexts. She currently provides executive support to directors across eight companies at Woltemade Motors, focusing on financial administration, cross-departmental coordination, and maintaining digital documentation. Previously, Vanessa held roles at Volsec Security and BestSecure as a Debit Clerk and HR Assistant, where she managed client accounts, processed payroll with Pastel Payroll, and maintained confidential employee records. Her role at FiltaVac included managing daily operations, handling invoicing, and coordinating inventory. Vanessa’s background highlights her proficiency with Microsoft Office, email/calendar management, and remote communication systems.

Experience

  • Administration Assistant / Personal Assistant

    Woltemade Motors · 2019 — Present
    Provided executive administrative support to the Director for various companies. Handled administrative duties across eight companies and coordinated financial documentation, payments, and banking. Facilitated communication with suppliers and internal teams to enhance operational efficiency. Assisted in managing cross-border operations with Botswana. Contributed to financial year-end processes and organized relevant documentation.
  • Debit Clerk / HR Assistant

    Volsec Security · 2014 — 2018
    Transitioned from Receptionist to Debit Clerk and HR Assistant. Oversaw financial transactions and managed client invoicing. Supported payroll tasks utilizing Pastel Payroll, issued payslips, and resolved payroll inquiries. Assisted with disciplinary documentation and managed labour relations matters. Maintained confidentiality in employee records and HR documentation.
  • Debit Clerk

    BestSecure · 2012 — 2014
    Administered client accounts and maintained financial records. Responsible for generating monthly invoices and processing debit orders. Conducted follow-ups on outstanding payments and ensured organized client and financial documentation.
  • Office Administrator

    FiltaVac · 2009 — 2012
    Managed daily operations and office administration. Oversaw invoicing, payment processing, and client quotations. Took charge of staff wages and salary payments while coordinating inventory management and stock control.

Skills & Expertise

Education

  • Matric
    Hoërskool Zeerust · — — 2008
  • Honours in Mathematics
    Hoërskool Zeerust

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